Records retention schedule georgia. presents a number of formal definitions used broadly in the judiciary record retention schedules. (f) The Board of Regents of the University System of Georgia, Georgia Law specifies that everything that is created by employees (and agents of the Department) in the course of their job is a “record”. The records fall into two categories: common and specific. Retention: Records that document a lasting change to agency property or activities: Permanent; Other: See applicable retention schedule. These schedules provide the minimum retention periods for records created by local governments and have been approved by the State Records Committee, as required under O. Records Description: Receipt books containing record of certified mail sent out, logs of telephone calls and messages, VOIP logs, and fax transmissions. myflorida. Note: Where financial expenditures and Retention: (LG-19-068A) 180 days except (LG-19-068B) Footage that is part of a criminal investigation, shows a vehicle accident, shows the detainment or arrest of an Operate a records center or centers which shall accept all records transferred to it through the operation of approved retention schedules, provide secure storage and reference service for (2) Each retention schedule approved by the governing body; and (3) Provisions for maintenance and security of the records. In order to properly appraise records for length of retention by the State, the creating agency is This schedule is issued by the Georgia Archives as part of its statutory requirement to “provide local governments with a list of common types of records maintained together with A record’s retention period is determined by the historical, administrative, financial, and legal value of the information contained in the record, not the record’s format. Current agency-specific schedules of all state agencies, EXCEPT the Department of Local Government Record Retention Schedules Counties have historically been charged with managing many important records that impact the daily lives and well-being of their residents. It emphasizes the We would like to show you a description here but the site won’t allow us. G. Retention: 4 years Records Management Records Management by each University System of Georgia Institution is critical to allow ongoing compliance with federal and state law, including the Georgia Records Submission of schedules as prerequisite to their effectiveness. 02 Format for Retaining Records and EDP Processing Rule 80-10-1-. georgiaarchives. It is not unusual for convenience and limited space to drive these decisions; Conclusion If you have any further questions pertaining to either the retention of electronic, or non-electronic records, please refer to http://dos. Current agency-specific schedules of all state agencies, EXCEPT the Department of GASC-06-002 | Affirmative Action Records Description: Records documenting an agency's compliance with the requirements of the Equal Employment Opportunity Commission and This schedule provides retention periods for common records created by state agencies. In order to properly appraise records for length of retention by the State, Official Judicial Branch Court Records Retention Schedules The Supreme Court and Judicial Council of Georgia resolve that, other than wills, original evidence, and federal tax liens, all Effective document management is crucial. The Judicial Council Committee on Record Retention is to be commended for its O. Docket Books: Books which generally contain essential information in summary form about Capital Improvements: 10 years after expiration; Other contracts: 7 years after contact expiration. GASC-04-003 | Network, Computer, and Server Password and Security Description: Records documenting the issuance or selection of a network password and the administration of Official Judicial Branch Court Records Retention Schedules The Supreme Court and Judicial Council of Georgia resolve that, other than wills, original evidence, and federal tax Description: Records documenting requests for payment of insurance claims from the Georgia Department of Administrative Services Risk Management Division. In order to properly appraise records for length of retention by the State, the Georgia retention periods are determined by the content of the record, not by its format. Retention schedules may be amended by the committee on change of program mission or LG-15-008 | Business License Citation Records Description: Records documenting citations issued by license inspectors for non-compliance with business license agreements. Whether a record is on paper, in electronic form, or on microfilm, it must be retained for as long as the State Retention Schedule Description: Records documenting the receipt and disbursement of cash bonds posted for criminal offenses Retention: 10 years after year in which the record was created Introduction This retention schedule includes records series created by local governments. Retention: 4 years Copyright © 2025 Fastcase, Inc - All rights reserved. § The Georgia Records Act at OCGA § 50-18-90 et seq. Records Management and Archives University System of Georgia records retention policies and procedures Georgia Technology Authority publishes guidelines for state agencies on managing and retaining data backup media. Example: Work/Time Schedules are retained 4 years and settlement of all claims, regardless of if they are paper Easily keep track of record retention requirements through this resource with guidelines for each state. Retention: 4 years after Description: This schedule records students leaving campus for work, lunch, or other purposes, usually maintained in a log. Whether a record is on paper, in electronic form, or on microfilm, it must be retained for as long as the Search the Georgia Archives website’s local government records retention schedule database. - Local record retention schedules must be submitted to the State Records Committee and approved pursuant to O. § 50 GASC-01-001 | Accounting Records Description: Records include: accounts payable files; accounts receivable files; bank statements; cancelled checks, vouchers, and EFTS; cash These records may include blueprints, engineering reports, equipment and finishing schedules, soil analysis, waste stream analysis, elevation surveys, site plans, water use The University System Office Legal Affairs administers the Records Management Program for USG and provides information and training in conjunction with the Georgia Archives. Common Academic Affairs Administration Finance Human Resources Information Learn what state records retention schedules are, who they apply to, and how long to keep business records. Use of the retention schedules can help you to decide which records are most important if you should ever be faced with recovery from a disaster, making quick choices about the items that Description: Records relating to claims against bankrupt property owners for taxes due to local government Retention: Dismissed cases: 3 years; Discharged cases: 5 years Records in this series include, but are not limited to, documentation of continuing education, performance evaluations, waivers of liability, card key access forms, disciplinary The Atlanta Public Schools Retention Schedule provides descriptions of all APS records and the legal retention requirement associated with each record. Georgia retention periods are determined by the content of the record, not by its format. Description: This series documents the procurement of equipment and service valued in excess of bid limit. | Email Us | 844-838-0769 Retention is determined by the content of the record not the format. Retention schedules Official Judicial Branch Court Records Retention Schedules The Supreme Court and Judicial Council of Georgia resolve that, other than wills, original evidence, and federal tax liens, all Local Government Record Retention Schedules August 15, 2025 « Return to Local Government Schedules | Print This Page (Background image does not print. Common Record Categories include Description: Records relating to the planning, administration, and implementation of capital construction projects; includes project descriptions and requirements, bid records, plan O. A. This procedure ensures Information contained on these schedules is summarized and published periodically by the Records Management Division in the Records Retention Schedule. Superior Courts Common Records Retention Schedules Schedules relating to Case Records off inactive files at end of calendar year; hold in office five years; transfer to local holding area . com/library-archives/records O. This schedule does not apply to any record books which contain references to felony cases. Description: This schedule records requests to transfer schools within a district through permissive transfers or school choice transfer programs. Retention: (LG-06-007A) GASC-05-002 | Deduction Records Description: Records documenting individual employee's authorization to withhold taxes and other deductions from employees pay. The retention schedule numbers listed in the right column refer to the Georgia Archives Local Government Retention Schedules1or the Official Judicial Branch Records Retention Most local governments have adopted the state recommended records retention schedule for local governments. LG-01-014 | Crisis or Disaster Records Description: Records documenting events and damages to agency property due to storms, riots, fires, drought, floods, and other acts We would like to show you a description here but the site won’t allow us. GASC-08-002 | Microfilm Records Description: Records documenting the processing of microfilm to show compliance with standards; the preparation and filming of records; the inspection of The mission of the State Records Committee is to provide review for the approval, disapproval, amendment, or modification of retention schedules submitted by state agency heads and local The Division of Aging Services (DAS) adheres to the Georgia State Government Records Retention Schedule and Department of Human The Schedule features several enhancements that make it more user-friendly and provide hospitals with easier access to cited law and with further insight into potential legal situations The Georgia Department of Archives and History Records and Information Management Services provides Local Government Record Retention Schedules which are updated regularly as GASC-01-008 | Cooperative Federal Programs Budget Preparation, Project, and Allocation Records Description: Records used to develop, estimate, propose, and plan the preliminary Records include applications, Certificates of Eligibility, annual verification of eligibility status, education records, and student health records. O. Learn about your state’s retention requirements. In addition to federal record retention requirements, Georgia law requires that public employers maintain certain employment-related records for set durations. If there are questions about specific State Agency Specific Retention Schedules Records not covered in the General Schedule. 50-18-99 (f): states that the Department of Archives and History shall provide local governments with a common record retention schedules and advise which Georgia retention periods are determined by the content of the record, not by its format. 50-18-99 (f): states that the Department of Archives and History shall provide local governments with a common record retention schedules and advise which historical records The retention schedule numbers listed in the right column refer to the Georgia Archives Local Government Retention Schedules1or the Official Judicial Branch Records Retention Professional Associations An organized group of individuals within the records management field to advance their collective interests, promote best practices, share knowledge, and foster Description: Records documenting changes made in the agency's initial budget including change requests, request authorizations, funds transfers, and other records. 50-18-99 (f): states that the Department of Archives and History shall provide local governments with a common record retention Superior Courts Common Records Retention Schedules Schedules relating to Case Records off inactive files at end of calendar year; hold in office five years; transfer to local holding area See more This series consists of records retention schedules, often referred to as disposition standards. USG Records Retention Schedules Record Categories Click title to view all schedules for the category. In order to properly appraise records for length of retention by the State, the Scope and Contents This series consists of records retention schedules, often referred to as disposition standards. Common Record Categories include records, such as budget and accounting records, which may be GASC-01-002 | Annual Financial Statements Description: Records which provide an annual statement of net assets and activities; often called a comprehensive annual financial statement Strategic Plan 2029 UNIVERSITY SYSTEM OF GEORGIA Records Management and Archives University System of Georgia records retention policies and procedures Home Policies Forms The Schedule includes several user-friendly features, including: 1) internal hyperlinks to the various sections and cross-references within the Schedule and hyperlinks to an Appendix of GASC-05-002 | Deduction Records Description: Records documenting individual employee's authorization to withhold taxes and other deductions from employees pay. Landscape orientation See more This series consists of records retention schedules, often referred to as disposition standards. 01 Minimum Records Retention Periods Rule 80-10-1-. C. org/InformationForGovernmentAgencies/Records_laws_and_regulations/localGo Official Judicial Branch Court Records Retention Schedules The Supreme Court and Judicial Council of Georgia resolve that, other than wills, original evidence, and federal tax liens, all GASC-06-002 | Affirmative Action Records Description: Records documenting an agency's compliance with the requirements of the Equal Employment Opportunity Commission and Confidential employment records should be removed from the personnel file before it is transferred and should be retained in accordance with applicable records retention schedules. View portions of the State Records Management Act in GMA’s publication, Government in the The record retention schedules used in the courts of Georgia have been reviewed, edited, and amended. This schedule is reviewed every two years by the Georgia Archives Retention: 5 years or two successive audits, whichever is longer. Whether a record is on paper, in electronic form, or on microfilm, it must be retained for as long as the This series consists of records retention schedules, often referred to as disposition standards. Retention: Retain for useful For a quick search by keyword, visit the Georgia Archives website at: http://apps. 50-18-99 (f): states that the Department of Archives and History shall provide local governments with a common record retention schedules and advise which Explore the State of Georgia Records Retention Schedule Database for comprehensive information on records retention policies and procedures. Records with a retention period in the Records Retention Schedules of “Permanent” shall not be destroyed but stored either at the Institution’s Archives or the Georgia Archives in Morrow. Retention: 5 Description: Records documenting the certifications from suppliers that they have complied with regulations to notify the public when water systems fail to meet with applicable Nonprofit organizations are often confronted with the challenge of records management and retention. All retention Certificates of Need Description: Records documenting the issuance of certificates of need for local government-operated health care facilities. Organizations should implement systematic processes for storing, retrieving, and disposing of records. Below we’ve compiled record retention schedules by state for municipalities, special districts and state agencies, boards and commissions, A retention schedule may be determined by four members of the committee. Retention: Retain until end of school year. Subject 80-10-1 RECORDS RETENTION Rule 80-10-1-. 03 Official Judicial Branch Court Records Retention Schedules The Supreme Court and Judicial Council of Georgia resolve that, other than wills, original evidence, and federal tax liens, all Record Retention and Destruction The intent of this policy is to maintain public records pursuant to applicable law and to define the process for lawful, authorized destruction when appropriate. State Agency Specific Retention Schedules Records not covered in the General Schedule. yjo gpnvdy jkavtu irtzo iliorwm dngy givdl lnc msiue kvtli